Moving Checklist — The moving process simplified
Congratulations on your approval and Welcome to EVERGROW Property Management! We are excited to have you as a Tenant.
We know moving can be stressful... to help make things as easy as possible, we've created this checklist to serve as a guide and to answer some of the most common questions we hear from our applicants and tenants. Please read through the information below and contact us if you still have questions: (317) 588-3300.
- Deposit Reserve Agreement
Upon being approved for one of our rental homes, you must complete the Deposit Reserve Form which is in your prospect portal and either bring a money order or cashier’s check payable to EVERGROW Property Management to our office or you can make a payment through the portal on this website. Once the Deposit Reserve Form is received, your lease will be prepared and sent to you electronically for review and signatures.
- Pet Screening.Com
All applicants are required to register with Petscreening.com even if you do not have a pet at this time. To complete, visit https://indypm.petscreening.com/referral/PWt7TR1qSDCP and register yourself as an Owner and your pet if applicable. Failure to register yourself or your pet will result in a denial of your application.
- First Month's Rent and Key Pickup
A full month’s rent will be due and payable before your keys will be issued. Should your lease start after the 1st of the month, your second month's rent will reflect the prorated amount due. Your keys will be available for pickup at our office, between the hours of 9:00 AM and 4:30 PM on the start date of your lease. Call the office to schedule your key pickup time, move in interview & to pick up your welcome packet.
We require that all utilities for your new home be placed in your name effective on your move-in date. Confirmation numbers for all accounts must be received prior to receiving your keys. No keys will be issued without receipt of all account number confirmations.
- Renter’s Insurance
Renter’s Insurance is required, and EVERGROW Property Management must be named as an additional insured to the policy. Please bring the declaration page to your policy with you when you pick up keys or you can submit through the online portal prior to your move-in date. If you do not have a renter’s insurance policy, we have partnered with a premium insurance provider that can provide you with a very competitive rate & policy. Contact the office for requirements and further details.
- Move-In Property Evaluation
A Move-In Property Evaluation will be completed prior to move-in by a management representative. Any items noted on the evaluation will be addressed at that time. The Tenant will have 72 hours after move-in to notify the office of any maintenance issues or damages they would like reported on their account. Your Move-In Evaluation will be compared to your Move-Out Evaluation to determine if any part of the security deposit will be refunded.
All good things must come to an end. While we're sad to see you go, this move-out checklist should make the process easier as you prepare to vacate the property.
- Notice of Intent to Vacate
A thirty day (30) written notice is required to terminate your lease. If you are vacating prior to your lease end date, additional fees including lease termination fees could be charged. If you do not provide adequate notice, your lease may auto-renew for another full term and termination fees could be charged to your account. Contact office to provide notice & for final amount due prior to vacating the property.
- Forwarding Address
A forwarding address will be required in order for management to send your final paperwork and/or your security deposit refund.
- Property Condition
Your home must be returned to us in the same condition or better condition as when you rented it in. This includes the following:
- Rental Cleaning
Your unit must be thoroughly cleaned and sanitized. Please pay special attention to the kitchens and bathrooms, wiping countertops, cabinets, and appliances. You also need to vacuum and remove all trash from the property. Any trash left behind may result in an additional fee. Please contact our office about required receipts such as carpet cleaning, chimney cleaning, etc.
- Landscaping & Outdoor Areas
You must also return your outdoor living space to its original condition or better. Please ensure you've addressed all landscaping responsibilities, including mowing the lawn, weeding flowerbeds, and replacing old lightbulbs.
Please be sure to address any damage that has occurred during your stay. This includes replacing lightbulbs and smoke/CO detector batteries, repairing any broken glass, wall patching and painting where necessary. If your property has substantial damage, contact our office for assistance.
- Rental Cleaning
- Keys, Electronic Openers & Community Access Cards
All copies of provided keys, electronic openers & community keys and key cards are required to be returned to the office. Please be sure to communicate with a member of our staff when returning these to ensure we document your account.
All utilities should be put back in the owner’s name effective the date the unit is vacated. If the service is transferred prior to move out date, you will be billed back the difference as well as all applicable fees. Notify the office immediately if the utility company disconnects the service instead of transferring it.
- Security Deposit
Your security deposit is meant to cover damages that might have occurred during your stay over and above normal wear and tear. We will perform a final condition evaluation after you’ve vacated. This report will be compared to your move-in evaluation report. If management identifies damage that was not noted when you moved in, we will schedule necessary repairs and apply the deposit funds to cover these expenses. If the damages exceed the retained deposit, you will be responsible for the difference.
Remember, you cannot use your deposit as your final month's rent. If you fail to pay rent for the last month of your stay, your delinquency will be reported to the appropriate credit bureaus and/or filed with a collection agency. We may also pursue legal action for back rent and/or damages.